Rental Agreement
Your Rental Agreement is the document you sign (generally headed “Rental Agreement”). By signing, you indicate your acceptance of these Rental Terms.South Side Party Rental & all of its employees and contractors represent “SSPR” and all references to “South Side Party Rental or SSPR”, “we”, “us” and “our” are to that Company. Lessee and the person(s)/company/organization renting our goods (hereinafter, “client”, “you”, “your”, “renter” and “customer”).SSPR agrees to rent to Client the items listed on the Invoice or receipt. Rental Fees: Client agrees to pay SSPR the fees specified in the invoice. Rental Fees are for the time the Rental Items are out and away from SSPR’s possession, regardless of whether the Rental Items are actually used by Client. No refunds will be given for unused Rental Items.
RESPONSIBILITY
OURS: We are responsible for providing the equipment in good and clean condition. It does not extend to losses arising from your rental unless they are a direct and foreseeable result of our negligence or breach of these Rental Terms. In this case, our responsibility to you will not cover loss of profits or loss of opportunity.
YOURS: You must care for, use and return items in good and clean condition. You agree that all rentals are protected from weather at all times and are safe and secure when not in use. Please carefully review all information, including delivery location, delivery and pick-up times, products and quantities, as well as contact details and information.
PAYMENT TERMS
A 50% deposit is required from the Lessee to reserve the date of the event and equipment.
Rental Items are not officially reserved until SSPR receives a signed copy of the Rental Agreement and deposit.
When Lessee reserves a tent & any other items, SSPR immediately removes those items from available inventory.
Unless otherwise agreed to, payments to SSPR must be made in the form of Cash, Credit or Debit Card (accepted online; paid from invoice).
We require a 14-day cancelation notice. The deposit is not refunded if cancelled within 14-days of the event.
ORDER CHANGES
Please note that changing a contracted event date voids the agreement. A new contract will be written for the future date and subject to pricing at that time.
LIABILITY
South Side Party Rental shall not be liable and shall be held harmless in any manner for injuries or damages caused to persons or property by things falling over or coming into contact with ropes, stakes, or other supports. South Side Party Rental shall not be liable to the Customer for any: loss of profit, loss of revenue, loss of business, indirect or consequential loss or damage, in each case, however caused, even if foreseeable.
ADDITIONAL CHARGES
Additional charges aren’t limited to the following but may occur if:
The customer detains the leased property beyond the agreed return date through no fault of SSPR, Lessee shall be liable to SSPR in the amount of the full rental rate for each day that the property is detained.
The tent and/or rented equipment is not ready for pre-arranged pickup.
Delivery or pickup is from any location other than ground level (hills or upstairs or downstairs).
All chairs and tables are not stacked in the manner they were delivered.
Any equipment is found to be unreasonably dirty.
Tent or any equipment is missing or damaged (equipment is billed at replacement value including all shipping and handling costs).
TAPES OR ADHESIVES
Under no circumstances is tape or any other adhesive substance permitted to be attached or stuck to the tent canopy or poles at any time.
DAMAGE / ABUSE / THEFT
If an item is lost, stolen, or damaged, under any circumstances and regardless of fault, the customer agrees to pay for all repair or replacement costs. If repair or replacement of a tent is necessary due to misuse, whether by Lessee or anyone present at the event, the customer will be charged accordingly for repair or replacement.
If any damage is present at the time of pick up, SSPR requires the fees necessary for repair or replacement of the equipment in cash or credit/debit card within seven (7) days.
All rental items must be returned to us within the rental period specified on the “Rental Agreement”. Customer will have extended rental charges assessed for each 24-hour period it is late. If equipment is not returned at the agreed upon “Drop Off” date listed in the Rental Agreement, such failure shall constitute an unauthorized taking, and we may consider such equipment stolen and take all steps necessary to recover said equipment, including charging the customer at cost price thereof, and shall be due in addition to the rental charge.
CHAIRS & TABLES
Chairs and tables must be folded and stacked as they were and in the same area they were dropped off. Chairs and tables must be wiped down by Renter before being folded and stacked. If any of the following is present on the chairs or tables: gum, candy, food, dirt, paint, glitter, crayon markings, pencil markings, pen markings, tape, glue, or any other substance or marking that was not present on delivery. If chairs or tables require special, excessive, or out-of-the-ordinary cleaning and/or disinfecting as determined by an authorized SSPR Agent, a Cleaning Fee will be applied to the order and charged to the credit card authorized for the order. If any table or chair is damaged, lost, or stolen during the Rental Period, the Renter must immediately notify SSPR. Renter agrees to pay the full replacement cost per damaged, lost, or stolen table and chair as determined by an authorized SSPR Agent.
CLEANING POLICY
We may charge a cleaning fee if tables and/or chairs are unreasonably dirty or if there are any substances or markings on them which were not present during delivery or pickup. “Unreasonably dirty” means that it requires a great deal more of our time and effort than a quick rinse or wipe on a few items. We instruct guests to be tidy, respectful, and to return items in dry, clean, and sanitary condition. Before we decide to charge for cleaning, we assess the level of dirtiness as honestly and precisely as we can. Review the cleaning fee levels table below to see what’s considered unreasonably dirty.
CLEANING FEE LEVELS
● Excess cleaning — $30. Significant dirt or noticeable dirtiness
● Heavy cleaning — $50. Requires heavy scrubbing or removing stains, food, or any sticky substances
● Severe cleaning — $100. Major stains, feces, or ashes on any surfaces
Maximum cleaning — $200. Any combination of two or more previous levels of cleaning where most or all items require heavy scrubbing and significant. By signing, I acknowledge that I’ve read, understand and agree with all terms and conditions above.
BY SIGNING, I ACKNOWLEDGE THAT I HAVE READ, UNDERSTAND, AND AGREE WITH ALL TERMS AND CONDITIONS
RENTER SIGNATURE______________________________________DATE___________________
PRINT NAME_____________________________________________________________________